For nonprofits that run grant programs
Grant management software for nonprofits that give funding.
GrantMaid helps nonprofits that administer grants collect applications, coordinate reviewers, move decisions through clear rounds, and track awards in one place.
For nonprofit grantmakers
Built for nonprofits that give funding
GrantMaid helps nonprofits that administer grants collect applications, coordinate reviewers, move decisions through clear rounds, and track awards in one place.
Many nonprofit software searches assume the organization is applying for grants. This page is for the other side of the process: nonprofits, intermediaries, and community organizations that run funding programs for others.
See GrantMaid in actionKeep the program manageable
Replace shared inboxes and spreadsheet trackers with a single view of applications, reviews, stages, and decisions.
Bring in the right reviewers
Include staff, volunteers, advisors, or community panelists without per-seat fees, then see where their recommendations agree and where they do not.
Stay transparent about cost
One published plan includes the core workflow, unlimited submissions, and unlimited seats.
$200/month or $1,800/year
A grantmaking workflow that fits a lean nonprofit team
GrantMaid keeps the process structured without adding another layer of administration.
Publish a clear application
Collect program-specific information and supporting documents in a consistent format.
Separate eligibility from evaluation
Use an initial screen before review, then summarize the committee’s recommendations, average score, disagreement, and full answers on each application.
Coordinate staff and community reviewers
Assign reviewers to selected applications in bulk or distribute a pool evenly, accounting for each reviewer’s existing workload.
Carry decisions into award tracking
Keep the award decision, amount, disbursement date, and payment method connected to the original application.
Choose the system that matches the work
GrantMaid is a strong fit when
- A lean team needs one place for applications, reviews, decisions, and awards.
- Reviewers need clear assignments, rounds, scores, comments, and private feedback.
- Transparent pricing and unlimited seats or submissions matter.
- The team wants to configure the workflow without relying on IT.
Consider a broader system when
- You require a broad enterprise suite, deep custom integrations, or complex multi-entity administration.
- Your primary need is finding grants to apply for rather than administering a grant program.
- Your procurement process requires capabilities or certifications that have not yet been verified for GrantMaid.
Questions teams ask before they switch
Is GrantMaid for grantmakers or grantseekers?
GrantMaid is built for organizations that give money away and administer grant programs. It helps teams collect applications, coordinate reviews, record decisions, and track awards. Public opportunity pages help applicants view real programs when a customer publishes them.
Can we create custom application forms?
Yes. GrantMaid includes a drag-and-drop form builder with 14 field types. Funders can name and rename each form, and the builder shows which questions can be grouped or totalled in a program report. A question can stop being asked without losing answers already collected; those answers stay on the application and in exports.
Does GrantMaid support multiple review rounds?
Yes. Teams can configure up to 10 named review rounds and move applications through them manually. Admins can assign chosen reviewers to selected applications or distribute a whole pool evenly across reviewers, accounting for each reviewer’s existing workload. Bulk assignment sends one digest per reviewer. Each program’s editable review form can nominate a verdict question and a score question with its own scale.
Are user seats or submissions capped?
No. GrantMaid’s published plan includes unlimited user seats and unlimited submissions.
Can we see where reviewers agree or disagree?
Yes. Admins can read the committee summary on the application: how recommendations fell, the average score, an explicit disagreement warning, and every reviewer’s full answers. Reviewers cannot see one another’s answers.
What happens after a decision?
Teams can keep the award decision, award amount, disbursement date, and payment method together. If an amount needs correcting, admins record a separate adjustment with a required reason; the original award entry is never altered and budget figures update accordingly.
Can we build custom reports?
Yes, within one program at a time. A saved report is shared with everyone who can manage that program, helping the team standardize on the same view. Only its creator or a super admin can change or delete it. Seven fixed reports cover cross-program questions; the custom builder does not span multiple programs.
How much does GrantMaid cost?
GrantMaid publishes one plan at $200 per month or $1,800 per year. A two-week free trial is available.
A clearer way to run grants
See it for yourself in 30 minutes.
We’ll walk through the full platform—from form builder to reviewer workflow and award tracking. No pressure, no sales script.
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