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Grant management software for lean teams

Grant management software without the operational sprawl.

GrantMaid is grant management software for organizations that give grants. It brings applications, structured reviews, decisions, awards, and disbursement tracking into one platform—without per-seat or per-submission fees.

Book a demo 2-week free trial available.

Demo workspace

Community Impact Fund

Active

Stage 1

Submitted

Stage 2

Eligibility

Stage 3

Panel review

Stage 4

Decision

Application progress

Current cycle

Review workflow

Eligibility
Panel review
Decision

Grant management software

One workflow from application to award

GrantMaid is grant management software for organizations that give grants. It brings applications, structured reviews, decisions, awards, and disbursement tracking into one platform—without per-seat or per-submission fees.

Grant programs become hard to manage when forms, reviewer notes, decisions, and payment details live in separate tools. GrantMaid keeps the operating record together while giving each person a clear place to do their part.

See GrantMaid in action

Collect the right information

Build custom application forms with text fields, uploads, dropdowns, and other inputs—without an IT ticket.

Drag-and-drop form builder

Run structured reviews

Assign applications, collect scores and comments, and move work through named review rounds with clear ownership.

Up to 10 review rounds

Keep awards connected

Record the award decision, award amount, disbursement date, and payment method alongside the application and review history.

No cap on submissions

A practical grant management workflow

The software should make each handoff explicit without forcing a lean team into an enterprise implementation project.

1

Create the program and application

Define the information applicants need to provide, required documents, and the deadline.

2

Screen and assign

Complete eligibility checks and send qualified applications to the right reviewers.

3

Score and discuss

Collect structured scores, comments, and private feedback through one or more review rounds.

4

Decide and track

Record outcomes and keep the award amount, disbursement date, and payment method tied to the original application.

Choose the system that matches the work

GrantMaid is a strong fit when

  • A lean team needs one place for applications, reviews, decisions, and awards.
  • Reviewers need clear assignments, stages, scores, comments, and private feedback.
  • Transparent pricing and unlimited seats or submissions matter.
  • The team wants to configure the workflow without relying on IT.

Consider a broader system when

  • You require a broad enterprise suite, deep custom integrations, or complex multi-entity administration.
  • Your primary need is finding grants to apply for rather than administering a grant program.
  • Your procurement process requires capabilities or certifications that have not yet been verified for GrantMaid.

Questions teams ask before they switch

Is GrantMaid for grantmakers or grantseekers?

GrantMaid is built for organizations that give money away and administer grant programs. It helps teams collect applications, coordinate reviews, record decisions, and track awards. Public opportunity pages help applicants view real programs when a customer publishes them.

Can we create custom application forms?

Yes. GrantMaid includes a drag-and-drop form builder with text fields, uploads, dropdowns, and other common application inputs.

Does GrantMaid support multiple review rounds?

Yes. Teams can configure up to 10 named review rounds and move applications through eligibility, panel review, decision, and other stages.

Are user seats or submissions capped?

No. GrantMaid’s published plans include unlimited user seats and unlimited submissions.

What happens after a decision?

Teams can keep the award decision, award amount, disbursement date, and payment method together instead of moving the post-decision work into a separate spreadsheet.

How much does GrantMaid cost?

GrantMaid publishes one plan at $200 per month or $1,800 per year. A two-week free trial is available.

A clearer way to run grants

See it for yourself in 30 minutes.

We’ll walk through the full platform—from form builder to reviewer workflow and award tracking. No pressure, no sales script.

Book a demo