Grant management software for lean teams
Grant management software without the operational sprawl.
GrantMaid is grant management software for organizations that give grants. It brings applications, structured reviews, decisions, awards, and disbursement tracking into one platform—without per-seat or per-submission fees.
Grant management software
One workflow from application to award
GrantMaid is grant management software for organizations that give grants. It brings applications, structured reviews, decisions, awards, and disbursement tracking into one platform—without per-seat or per-submission fees.
Grant programs become hard to manage when forms, reviewer notes, decisions, and payment details live in separate tools. GrantMaid keeps the operating record together. Your data is yours: use seven fixed reports across programs, build custom reports within one program, and export the underlying records.
See GrantMaid in actionCollect the right information
Build, name, and rename application forms with 14 field types. Stop asking a question without losing answers already collected, and see which questions can be reported on—without an IT ticket.
Drag-and-drop form builder
Run structured reviews
Assign reviewers in bulk or balance a pool across existing workloads. Then see how recommendations fell, the average score, where reviewers disagree, and every reviewer’s answers on the application.
Up to 10 review rounds
Keep awards connected
Record awards alongside the application and review record. Corrections are recorded as separate adjustments, so the original entry is never altered and budget figures stay current.
Original entry preserved
A practical grant management workflow
The software should make each handoff explicit without forcing a lean team into an enterprise implementation project.
Create the program and application
Define the information applicants need to provide, required documents, and the deadline.
Screen and assign
Complete eligibility checks and send qualified applications to the right reviewers.
Score and discuss
Use the standard 1–5 criteria or nominate a score question with your own scale, then see agreement, disagreement, and every reviewer’s answers together.
Decide and track
Record outcomes, track award and disbursement details, and correct mistakes with separate adjustment entries that preserve the original.
Choose the system that matches the work
GrantMaid is a strong fit when
- A lean team needs one place for applications, reviews, decisions, and awards.
- Reviewers need clear assignments, rounds, scores, comments, and private feedback.
- Transparent pricing and unlimited seats or submissions matter.
- The team wants to configure the workflow without relying on IT.
Consider a broader system when
- You require a broad enterprise suite, deep custom integrations, or complex multi-entity administration.
- Your primary need is finding grants to apply for rather than administering a grant program.
- Your procurement process requires capabilities or certifications that have not yet been verified for GrantMaid.
Questions teams ask before they switch
Is GrantMaid for grantmakers or grantseekers?
GrantMaid is built for organizations that give money away and administer grant programs. It helps teams collect applications, coordinate reviews, record decisions, and track awards. Public opportunity pages help applicants view real programs when a customer publishes them.
Can we create custom application forms?
Yes. GrantMaid includes a drag-and-drop form builder with 14 field types. Funders can name and rename each form, and the builder shows which questions can be grouped or totalled in a program report. A question can stop being asked without losing answers already collected; those answers stay on the application and in exports.
Does GrantMaid support multiple review rounds?
Yes. Teams can configure up to 10 named review rounds and move applications through them manually. Admins can assign chosen reviewers to selected applications or distribute a whole pool evenly across reviewers, accounting for each reviewer’s existing workload. Bulk assignment sends one digest per reviewer. Each program’s editable review form can nominate a verdict question and a score question with its own scale.
Are user seats or submissions capped?
No. GrantMaid’s published plan includes unlimited user seats and unlimited submissions.
Can we see where reviewers agree or disagree?
Yes. Admins can read the committee summary on the application: how recommendations fell, the average score, an explicit disagreement warning, and every reviewer’s full answers. Reviewers cannot see one another’s answers.
What happens after a decision?
Teams can keep the award decision, award amount, disbursement date, and payment method together. If an amount needs correcting, admins record a separate adjustment with a required reason; the original award entry is never altered and budget figures update accordingly.
Can we build custom reports?
Yes, within one program at a time. A saved report is shared with everyone who can manage that program, helping the team standardize on the same view. Only its creator or a super admin can change or delete it. Seven fixed reports cover cross-program questions; the custom builder does not span multiple programs.
How much does GrantMaid cost?
GrantMaid publishes one plan at $200 per month or $1,800 per year. A two-week free trial is available.
A clearer way to run grants
See it for yourself in 30 minutes.
We’ll walk through the full platform—from form builder to reviewer workflow and award tracking. No pressure, no sales script.
Book a demo